OCSI ADMINISTRATION
In Orihuela Costa, at 16:30 of the 10th of November 2021 the Meeting started, being the second calling
for the Extraordinary General Meeting of the Community of Owners E.H.6 – Montilla IV, held at the
Ecumenic Centre of the Parroquia Cristo Resucitado, being present and represented 39 owners, according to the following agenda:
PRESENT AND REPRESENTED OWNERS
Property Owners: 404, 407 (represented by OCSI), 424, 426, 429, 432, 433 (representing 419), 439, 444,
478 (representing al 401, 402, 403, 423, 452, 464, 466).
1.- Approval of the Expenses of previous years 2019-2020 and 2020-2021
The Administrator indicated that, as they usually do, the reports of Expenses of 2019-2020 and 2020-2021 had been sent together with the Calling so that the neighbours could have time to study them, and he also indicated that those had been revised by Mike and Alan, who had confirmed they were correct and authorized all the payments.
Not having any questions, they proceeded to the voting of the Expenses, which were unanimously approved by the attendants and the represented Owners.
2.- Election of the Board-Members.
The Administrator said that Mrs. Norah Bond did not want to continue with the position, he thanked her for
the work done, as well as the time she had dedicated to the Community for so many years.
He also thanked the rest of the Board for their great work, always free of charge and the owners who had
called his office to inform him of Community issues.
He said that Mrs. Steff Barker-Tempest, the current Vice President, was willing to run for President. Everybody agreed.
Afterwards, Alan Cole agreed to continue as Vice President and everybody agreed.
Then the Committee Members took the vote. It was said that for the moment all were willing to continue.
It was commented that perhaps there were too many members in the Committee and that it would be better to work with a smaller group. It was said that it would be seen how to do it and it would be discussed at the next meeting. The owner of property 444, Christine Norcross, ran for Committee member. Then the vote taken and everybody agreed.
The Administrator, as he does every year, wanted to put his position to the vote to continue one more year.
He was re-elected unanimously by the attendants and represented Owners, for which he thanked all the
attendants.
After voting, the Community Board of the Community of Owners E.H.6 – Montilla IV was unanimously constituted as follows:
President: Stephanie Tempest-Barker (casa 478)
Vice President: Alan Cole (casa 423),
Members: Rita Clarke (casa 419), John Eyles (casa 426), Paul Wyart (casa 428), Eric Bond (casa 433), Christine Norcross (casa 444), Andy Little (casa 452), Magnus Sigurdsson (casa 404), Henry Clark (casa 407), Niel Armstrong (casa 439)
Secretary-Administrator: The company Comunidades OCSI, represented by its registered property
administrators Salvador Solano Salmerón and José Javier Ferrández Torres.
3.- Presentation for approval of the Budget for the following year.
The Administrator said that the Budget had also been sent together with the Calling so that the
neighbours could have time to study it, as they did every year. He said that as you may have seen, he proposed to increase the fees, he said it was because in the last two years a lot of money had been spent on improvements but they were not budgeted, so it had been paid from the funds, reducing it. The idea of raising the fees was to replenish the funds of the Community and also to face any projects that may arise. It was said that the community had not raised the fees during a long time despite having risen the IPC, consumer price index, or cost of living.
Several Owners said that the rise was too much.
It was recalled that in 2010 the fees were 164€/quarter, in 2011 they were lowered to 145€ and they had
not been raised again since then, even carrying aout several projects in the Community, repairs and taking into account the general increase of everything (25% electricity, 5%CPI, etc…) and that 40.000€ that have been spent on improvements/repairs without asking the owners for any extra payment.
It was said that if the fees are kept as they are, the Community will be limited in what it can do this year,
because there will not be enough funds.
There being no further questions and after a small debate, the Budget was voted on, being approved
unanimously by those present and represented to raise about 15€ per quarter and not the 30€ raised, so the
Budget will be recalculated and sent together with the summons.
4.- Approval and settlement of Owner’s debt with the community, and authorization to the President and Administrator to sign Power of Attorney for legal claims in the name of the community, if
necessary and to put legal complaint to claim the arrears balance.
Debtors list on the date of the EGM (debt up to 30/09/2021):
Property Owner Debt Property Owner Debt
€
Garage 13 Bq 2 Maria Elizabeth Duffy * 265,29
Apart. 462 Elaine Pimm 1,061,05
Apart. 480 Maria Elizabeth Duffy * 1,642,73
Apart. 469 Paul Edward Drew * 2,591,23
Property 422 Amanda C.McKnight * 3,844,04
Apart. 476 Joan Gunnar Eric Nordeke 650,93
Property 435 Thomas Delaney * 1,972,00
Apart. 481 Bryan Raymond Bull * 3,316,09
* Legal actions have been started against those Owners marked with an asterisk. Legal costs will have to be added to the above indicated amount.
On behalf of the Art. 15.2. of the law of Horizontal Property: “Owners, who at the time of the Assembly are
not current in the payment of all their debts owed to the community (…), shall not be allowed to vote”.
It was said that the community continues with those legal proceedings initiated in order to collect debts.
It was reminded that thanks to the agreement of OCSI with a solicitors’ office, the community will have to pay
beforehand only a minimum part of the total cost of the proceedings, which will be around 50€ (if they didn’t
have this agreement with the solicitor, in order to initiate legal action one must pay an initial cost of some 300 or 400 €.), the cost of the legal notification sent to the debtor (some 12 €) and any other extra expenses that may arise. The Solicitor will not charge the rest of his fees until the debtors have deposited in the community account the amount of their outstanding fees, plus the amount of the judicial expenses; the latter amount will be the one paid to the Solicitor. It was likewise indicated that the community is going to try an agency located in the UK to collect debts from the debtors.
After this, it was unanimously decided by the attendants and the represented Owners that, together with
the Minutes, the estate of their respective accounts shall be sent to those Owners who have debts. If within the period of five days after having received the same they don’t pay up their debts, then the Administrator and the President were expressly authorised to proceed with the legal claim at the Courts. The Administrator and the President were also authorized to grant Power of Attorney in favour of the Solicitor and the Barrister in order to carry out the said judicial claim.
It was also unanimously agreed by the attendants and the represented Owners that all expenses arisen
from the said claims, such us administration fees, delivery of certificates, burofax, solicitor, barrister, etc, shall be faced by the Owner with debts.
We enclose a form for bank direct debit for those owners who don’t pay like this yet, which shall be completed with the twenty digits and the IBAN of their account in Spain and sent to us by post, fax or e-mail, so we can send community fees to your account.
5.- Change of garden maintenance company.
* Monthly quote – Phil Coleman: Gardens : 900€ IVA incl.. (only gardens)
* Monthly quote Juan Alvarez : Gardens: 484€ IVA incl. Pools: 756,25€ IVA incl.
* Monthly quote Dimitar. Gardens: 790€ IVA incl. Pools: 780€ IVA incl.
It was said that, as mentioned, he proposed to change the maintenance company, since the current company
charges everything as an extra, which also causes the Budget to be out of line.
It was said that a Budget had been requested from Juan, who maintains the pool, since he does a good job,
and from Dimitar, who does maintenance work for individuals. Both had passed a quote with the same characteristics at the price indicated above. The only thing was that Dimitar wanted to take the pool and gardens. Some neighbours did not agree with that, since Juan is doing a good job with the pool.
It was asked if the cleaning would also be changed, it was said that no, that it had already been changed and
that the owners of the blocks were very satisfied with the work of the new cleaner, with which the cleaning was not changed.
After a small debate, the Budget of Juan Alvarez was approved, who will begin on the 1st of December 2021.
6.- Date of the next meeting. It was agreed to hold the meeting on 28th September 2022, as long as possible.
7.- Any other business.
It was said that the possibility of removing the palm trees around the blocks and in the middle of the pool
was being considered to reduce long-term maintenance costs and thus save some money. It was said that lemon trees and orange trees could be planted instead. It was indicated that if the owners were interested that they would please tell them to include an item for the next General Meeting.
Some owners commented on the issue of private palm trees, it was said that it was the responsibility of each
owner privately.
The problems and inconveniences caused by the tenants of property 440 were commented. It was recalled
that according to the Community rules, Tenants cannot have pets.
Not having more points to deal with, the President and the Administrator thanked the Owners
for their attendance to the meeting, and the meeting finished at 17.30 pm.
La Presidenta El Secretario-Administrador